 Ausinan Science & Technology Society Incorporated - RulesThe Society is named Ausinan Science & Technology Society and in abbreviation "ASTS", hereafter designated the Society.
2. Objectives
2.1 To advance science and technology. 3. Organisation The main office of the Society shall be located in Sydney. Branches may be formed in any States or Territories, provided that there shall be not less than 5 financial memberships in each branch. 4. Membership 4.1 Ordinary Members consist of those who have obtained minimum qualifications of Master's or higher degrees or who are studying towards Master's or higher degrees at recognised universities or colleges and who are actively engaged or interested in the objectives of the Society. Artists, enterprisers and renowned personages may become members of the Society. International Members: Members ordinarily resident in an area other than Australia. Honorary Members: Any person, distinguished in science and technology may be invited to become Honorary President/Adviser. 4.2 Application for membership shall be made on an approved form and submitted to the Society Secretary. Councillors will consider applications and after due examination will notify acceptance. The Secretary shall notify the applicant of the decision as soon as practical. 4.3 The privileges and obligations of membership shall be such as the By-laws of the Society shall provide. 4.4 The Society shall keep a register of Members. 4.5 If the Council considers that the continuation of membership of a Member is not in the interest of the Society, the Council may exclude that Member from membership. 4.6 A person ceases to be a member of the Society if the person- 4.6.1 dies; 4.6.2 resigns that membership; or 4.6.3 is expelled from the Society. 5. Council 5.1 The affairs of the Society shall be managed by a Council which shall be the governing body of the Society. 5.2 The Council shall have power to perform all such acts and do all such things as appear to the Council to be necessary or desirable for the proper management of the affairs of the Society. 5.3 The Council shall consist of not more than twenty one representative members and shall include the President and Vice President(s). 5.4 The Council shall appoint a Secretary and a Treasurer. 5.5 The Executive shall consist of the President, Vice President(s), Secretary and Treasurer and shall be responsible for the management of the Society between meetings of the Council. The actions of the Executive shall be subject to the approval or confirmation by the Council. 5.6 Council shall meet in person six times annually at dates as determined by Council. An attendance of at least half the members of Council shall comprise a quorum at the Annual Meeting or any other meeting of Council called from time to time. 5.7.1 The President and Vice President shall be elected every two years by members of Council from among their own members. 5.7.2 The Secretary shall compile the list of incoming members of the Council and circulate this list to each incoming member of Council calling for nominations for President and Vice President. Nominees shall be incoming members of Council or past Councillors. Each nomination shall be signed by the incoming member of Council submitting such nomination and shall be signed by the nominee or evidence given of the acceptance of that position by the nominee. All nominations shall be in the hands of Secretary two weeks prior to the Council meeting. The Secretary shall include a list of all nominees to each incoming member of Council at least one week prior to the Council meeting. Should a ballot be necessary this shall be conducted by the Secretary at the commencement of the meeting of Council referred to in Rule 5.5. The Secretary shall have a casting vote. 5.7.3 The elected President and Vice President shall assume office immediately upon their election. 5.8 The Council may form committees from the membership of the Society to report on such subject which fall within the objectives of the Society and are considered to require investigation. Membership of such committees shall be terminated when the work requested has been completed. 6. Secretary 6.1 The Secretary of the Society shall establish and maintain a register of Members of the Society specifying the name and address of each person who is a Member of the Society together with the date on which the person became a Member. 6.2 It is the duty of the Secretary to keep minutes of- 6.2.1 All appointments of office bearers and members of the Council; 6.2.2 The names of members of the Council present at a Council meeting or a general meeting; and 6.2.3 All proceedings at Council meetings and general meetings. 6.3 Minutes of proceedings at a meeting shall be signed by Chairperson of the meeting or by the Chairperson of the next succeeding meeting.
7. Treasurer 7.1 All money due to the Society is collected and received and that all payments authorised by the Society are made; and 7.2 Correct books and accounts are kept showing the financial affairs of the Society including full details of all receipt and expenditure connected with the activities of the Society. 8. Property 8.1 The income and property of the Society shall be applied solely to promoting and carrying out the objectives of the Society. No part of the income or property of the Society shall be paid or transferred, by way of dividend or bonus, or otherwise howsoever by way of profit, to members of the Society: Provided that nothing herein contained shall prevent the payment in good faith of remuneration to any officer or servant of the Society in return for any service rendered to the Society or prevent the establishment of a benevolent fund for officers and servants of the Society and their dependents, or prevent the payment at the description of Council of the Society of the expenses incurred by any member of the Society in attending meetings or otherwise undertaking business of the Society at the instance of Council, or prevent the payment of honoraria to office bearers. 8.2 If on the winding up or dissolution of the Society there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid to or distributed among the members of the Society, but shall be given or transferred to some other institution having objectives similar to those to the Society. The institution to benefit shall be as decided by a General Meeting of the members of the Society at or before the time of dissolution and in default thereof by such Judge of the relevant State or Territory as many have or acquire jurisdiction in the matter. 9. Subscriptions 9.1 The subscriptions payable by the Members shall be approved by the Council annually. 9.2 The financial year commence on the first day of January and all annual subscriptions shall become due on 1 January and payable by the end of March. Anyone who has not paid by the end of April is unfinancial. The collection of subscriptions due in respect of membership of the Society shall be carried out by the Treasurer as determined by Council. 9.3 Any amount contributed by any members of the Society in excess of the sum due as subscriptions shall be applied for the purposes of the Society in a manner to be determined by the Council. 10. Meetings 10.1 Council shall arrange an Annual General Meeting of the Society not later than 31 December. 10.2 Meetings of the Society shall be of such classes and shall be held for such purposes as may from time to time be prescribed by the By-laws of the Society and the rights of the several of the Members shall, except as herein otherwise provided, be such or subject to such restrictions as may be prescribed by the Rules and By-laws of the Society. 11. Alteration of rules 11.1 Amendments to the Rules may be proposed by the Council or receipt of a recommendation from a Rules or By-laws Committee, by a majority of the Council, or by a written petition submitted to the Secretary and signed by at least 5% of the total number of financial Members of the Society. 11.2 Amendments to the Rules may be made by a two-thirds affirmative vote of the total membership of the Council by those present or represented by proxy at a Council Meeting. 12. By-laws 12.1 Council shall have power to make such By-laws as shall be requisite and convenient for the regulation, government and advantage of the Society, its members and property and for the furtherance of its objectives and purposes and Council may revoke, alter or amend any By-laws made under these Rules. 12.2 Such an alteration, amendment or addition to the By-laws shall be by a resolution of Council passed by an affirmative vote of not less than two-thirds of Councillors present and voting in person or by proxy. All Councillors shall be given twenty-one days notice of any such proposal. 13. Funds 13.1 All subscriptions are due and payable on 1 January of each year, as provided in Clause 9.2 hereof. 13.2 Any member whose subscription is nine months in arrears will be excluded from membership and may not be readmitted until such arrears are paid. Remission of subscriptions may be approved by Council under special circumstances. 13.3 Council shall operate a cheque bank account or accounts operative on the signature of any two of the President, Vice President, Secretary, Treasurer, one or two authorised members of Council. 13.4 The Society may raise or seek to raise funds from any source and to disperse any funds of the Society in the furtherance of the objectives of the Society as the Council may from time to time approve. 14. Accounts and Audit 14.1 Council shall ensure that proper financial records of the Society affairs are kept and that audited annual statements made up from such records are presented to the Annual Meetings of Council. 14.2 Council shall each year distribute to all Councillors a financial statement and annual report.
15. Public Officer
16. Common Seal 17. Liability and Indemnity 17.1 Each member of the Society shall undertake to contribute to the assets of the Society in the event of the same being wound up during the time that member is a member or within one year afterwards for the payment of the debts and liabilities of the Society contracted before the time at which that member ceased to be a member and the costs, charges and expenses of winding up the same and for the adjustment of the rights of contributors amongst themselves such amount as may be required not exceeding ten dollars ($10). 17.2 Subject to the above clause members of the Society and Council shall be responsible only for the consequence of their own personal wilful default or neglect and not for the default or neglect of any other person and shall be indemnified by the Society against all other liability incurred by them in the course of their duties as member of the Society and/or the Council.
18. Member's right and obligation 18.1 Ordinary Member has the right to vote at General Meetings and shall be eligible for election to the Council. 18.2 Members are entitled to withdraw from the Society. However, the membership fee is not refundable. 18.3 Members are entitled to ask Society for help when difficulties arise. 18.4 Members must observe the principle and By-laws of the Society. They must abide by Australian laws. If anyone does not meet these requirements, Society is entitled to remove his/her membership. 18.5 The membership is not transferable. 18.6 The membership fee is not more than A$20 (including application fee) annually subject to Council's decision. The membership will be renewed every year with the payment of membership fee. The membership will be ceased automatically if this payment has not been forwarded in time. The period of membership will be calculated based on each financial year.
19. Structure of Society
20. The function of the members annual general meeting 20.1 To listen to the Council's annual report and discuss the following year's plan. 20.2 To discuss and then decide on matters arising at this meeting.
21. Society's Council
22. The right of the Councillors
23. The appointment and removal of the Councillors
24. President and Vice President
25. The Right of the President and Vice Presidents
26. The appointment and removal of President and Vice President
27. Board of Directors
28. The Society's Logo is
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